OPERATIONS AND EVENTS COORDINATOR
CAIR-Georgia • Atlanta, GA (Hybrid) • Full-Time
Position Details
| Position | Operations and Events Coordinator, Full-Time |
| Areas of Focus | Event coordination and logistics, vendor management, payroll, office operations and facilities |
| Location | Atlanta, GA (Hybrid) |
| Reports To | Executive Director |
| Start Date | As soon as possible |
About CAIR-Georgia
CAIR-Georgia is the Georgia chapter of the Council on American-Islamic Relations, the nation’s largest Muslim civil rights and advocacy organization. Our mission is to protect civil rights, promote justice, and empower American Muslims while enhancing the understanding of Islam.
From legal representation and policy advocacy to community organizing and public education, CAIR-Georgia works every day to ensure that Muslims in Georgia are treated with the dignity, fairness, and equal protection that every American is owed. We are headquartered in Atlanta and serve communities across the state: in courtrooms, at the capitol, in mosques, and in the streets.
The Opportunity
The Operations and Events Coordinator makes CAIR-Georgia’s events and day-to-day operations run smoothly: the annual gala, community iftars, advocacy days, and convenings, along with the vendors, payroll, and team that support them. By owning logistics from planning through close-out, this role frees attorneys, organizers, and leadership to focus on serving Georgia’s Muslim community.
Duties and Responsibilities
1. Event Coordination & Logistics
Plan and deliver the logistics for every CAIR-Georgia event, from the annual gala to community iftars.
Coordinate logistics for all CAIR-Georgia events, including the annual gala, MYTI, iftars, Advocacy Day, Hill Day, policy convenings, community events, and staff retreats
Build and maintain an annual events calendar with a planning timeline for each event, shared with the Executive Director and department leads
Research and secure venues; manage site visits, room setup, catering, AV, photography and videography, signage, printing, and supplies
Coordinate travel and lodging for staff, speakers, and guests
Prepare logistics plans and manage event-day operations, including setup, vendor arrival, and breakdown
Track each event’s logistics budget against its approved allocation and flag projected overages to the Executive Director before committing spend
Complete a close-out for each major event covering vendor performance, final costs, and lessons for next time
Coordinate monthly staff engagement, including the monthly staff lunch and staff appreciation gifts
Success looks like: Events delivered on time, on budget, and to a high standard
2. Vendor Management
Serve as CAIR-Georgia’s primary point of contact for vendors and service providers.
Source vendors, request and compare quotes, and recommend selections to the Executive Director
Serve as the primary point of contact for vendors, service providers, and building management
Track vendor contracts, deliverables, and renewal dates in a central vendor log
Prepare vendor contracts for review and route them to the Executive Director for approval and signature
Forward every vendor invoice to the bookkeeper on the day it is received, noting the event and budget category
Success looks like: Reliable vendor relationships with contracts and invoices tracked and handed off promptly
3. Payroll
Run payroll accurately and on time.
Process payroll in the organization’s payroll system twice monthly, including timesheet tracking and entering approved changes
Serve as the day-to-day liaison with the payroll provider for payroll questions and issues
Coordinate payroll records with the bookkeeper and HR partner as needed
Success looks like: Accurate, on-time payroll every cycle
4. Office Operations & Facilities
Own the day-to-day running of the CAIR-Georgia office.
Manage daily office operations, including workspace organization, supplies, equipment, and basic IT and phone setup
Serve as the primary point of contact for maintenance, mailing, shipping, receiving, and office security
Complete the quarterly validation of all CAIR-Georgia email accounts by the required deadline, flagging any account that may need to be removed to the Executive Director or Deputy Director
Monitor the info@ inbox daily, act on routine office items the same day, and route all other items to the appropriate staff member within one business day
Maintain the office supply inventory and the technology list, including which staff member holds each device
Document office procedures in an SOP and review it annually
Give each new hire a walkthrough of the office on their first in-office day, covering workspace, equipment, supplies, keys and security, and building procedures
When a staff member leaves, collect devices and office keys and update the technology list, after the Executive Director or Deputy Director has notified IT to remove access
Maintain organized physical and digital files for vendor, event, and office records
Success looks like: An office that runs smoothly, with staff supported from their first day to their last
5. Purchasing
Make organizational purchases within set limits, with accurate records.
Hold an organizational purchasing card with set limits, consistent with other staff
Code each purchase to the correct budget category and attach the receipt at the time of purchase
Order and reorder merchandise, business cards, and name tags, coordinating quantities with staff
Obtain Executive Director approval for any purchase above the card limit
Success looks like: Purchases made within limits and documented accurately at the time of purchase
6. Relationship Management
Build and maintain relationships with internal staff, board members, community partners, and external stakeholders. Represent CAIR-Georgia professionally in all interactions. Support donor, volunteer, and partner stewardship as appropriate to the role.
Serve as a reliable, visible point of contact for staff on event and office questions
7. Operations and Team Participation
Attend and actively participate in all-staff meetings, one-on-ones with supervisor, and relevant organizational planning sessions. Contribute to a culture of accountability, communication, and mission alignment. Support organizational events and campaigns as needed.
Participate in community outreach activities, including mosque visits and Know Your Rights workshops
Attend events outside regular business hours as required by the events calendar, including the annual gala
Essential Functions
The functions below are essential to this position. CAIR-Georgia adheres to the Americans with Disabilities Act (ADA) and will provide reasonable accommodations that enable qualified individuals with disabilities to perform these functions, unless an accommodation would impose an undue hardship on the organization. To request an accommodation, contact the HR Representative.
Essential Job Functions
Plan and coordinate logistics for CAIR-Georgia events, including the annual gala
Source and manage vendors, and route contracts for approval
Process payroll accurately and on time, handling confidential information with discretion
Manage daily office operations, supplies, equipment, and facilities requests
Work on site at events, including evenings and weekends according to the events calendar
Travel easily, reliably, and punctually around metro Atlanta on a regular basis for meetings, events, and outreach, by whatever means the employee chooses
Work occasional evenings and weekends for events, outreach, and organizational needs
If using a car for transportation, must have a valid driver’s license and car insurance
Physical Demands and Work Environment
Work at a computer for extended periods and use standard office technology, including phone and video conferencing
Communicate clearly in person, by phone, by video, and in writing with staff, community members, and external partners
Work in the office in accordance with CAIR-Georgia’s current in-office guidelines
Travel within the Atlanta metro area for vendor meetings, venue site visits, supply pickups, and events, and occasionally out of state for Hill Day and staff retreats
Work on site at events, including setup and breakdown
Lift and carry event materials and supplies up to 30 pounds
This job description is not an exhaustive list of duties. Responsibilities may change based on organizational needs, and other duties may be assigned. This job description does not create a contract of employment.
Candidate Profile
Required Experience
2+ years of experience coordinating events or operations, preferably in a nonprofit setting
Experience managing vendors, contracts, and event logistics from planning through close-out
Strong organization, follow-through, and attention to detail across many deadlines at once
Payroll processing experience
Ability to anticipate needs and solve problems before and during events
Discretion and sound judgment in handling confidential payroll and personnel information
Technical Proficiency
Working knowledge of a payroll and HR platform
Experience with an expense management platform
Proficiency with Microsoft Office and OneDrive file management
Values Alignment
The ideal candidate demonstrates:
Deep commitment to civil rights, racial justice, and the empowerment of Muslim communities
Comfort working in a mission-driven, fast-paced, resource-constrained environment
Strong interpersonal skills and an ability to build trust across diverse communities
A service mindset toward colleagues and reliability under deadline pressure
Compensation & Benefits
Salary
Salary range: $46,000–$58,000. CAIR-Georgia offers competitive compensation for the Georgia nonprofit sector. Starting salary is based on experience and qualifications. This position includes a 90-day probationary period. All compensation is contingent on organizational fundraising.
Benefits
CAIR-Georgia offers the following benefits, which are contingent on organizational fundraising and reviewed annually:
Healthcare reimbursement through a tax-free Health Reimbursement Arrangement (HRA) via TASC, allowing employees to choose their own individual health insurance plan
15 days paid vacation + federal holidays + December winter break (PTO grows with tenure)
Paid parental leave: 12 weeks for birth mothers; 4 weeks for non-birth parents and adoptive parents
Annual cost-of-living adjustment (COLA) tied to CPI-U, applied each January
Annual retention bonus ($500) and merit bonus eligibility ($3,000–$5,000) based on performance evaluation
Public Service Loan Forgiveness (PSLF) eligibility as a qualifying 501(c)(3) employer
Employee Assistance Program (EAP): free, confidential mental health counseling and work-life support
How to Apply
To apply, submit the following documents in PDF format to [email protected] with the subject line: Operations and Events Coordinator 2026, Your Name.
Resume
Cover letter expressing your interest in CAIR-Georgia’s mission and illustrating how your experience aligns with the key focus areas of this role
Three professional references, including each reference’s name, title, organization, phone number, and email address
Applications are reviewed on a rolling basis. Only candidates selected for an interview will be contacted. CAIR-Georgia is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected characteristic.